Privacy Policy
WorkStream Innovations ("we", "us", or "our") operates this online platform and related services, which include remote collaboration tools, task management, time tracking, talent acquisition, applicant tracking, employee onboarding, and performance management systems.
This privacy policy explains how we collect, use, disclose, and protect your personal data when you use our service. We are committed to protecting your privacy and handling your data responsibly and in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
1. Data We Collect
We collect personal data to provide and improve our service. The types of data we collect depend on how you use our service and may include:
Information you provide to us:
When you create an account, set up a profile, use features of the service, submit information, or communicate with us, you may provide data such as your name, contact details, professional information, payment information, and content you create or upload (like tasks, messages, files, performance reviews, application details, or employee data).
Data collected automatically:
We automatically collect certain data when you access and use our service, such as your IP address, browser type, operating system, device information, usage data (like pages visited, features used, time spent), and diagnostic data.
Information from other sources:
We may receive data from third-party services integrated with our platform or from other users of the service as part of normal operation (e.g., when they add you to a project or share content with you).
2. How We Use Your Data
We use the data we collect for various purposes, including:
To provide, operate, and maintain our service.
To process your transactions and manage your account.
To improve, personalize, and expand our service.
To understand and analyze how you use our service.
To develop new products, services, features, and functionality.
To communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the service, and for marketing and promotional purposes (where permitted by law).
To find and prevent fraud.
To comply with legal obligations.
To enforce our terms and conditions.
3. Legal Basis for Processing (For users in the European Economic Area, UK, and Switzerland)
Our legal basis for collecting and using your personal data depends on the data concerned and the specific context in which we collect it. We will process your personal data where:
The processing is necessary for the performance of a contract with you (e.g., to provide the services you requested).
You have given your consent to the processing (e.g., for certain types of communication).
The processing is necessary for compliance with a legal obligation (e.g., tax or accounting requirements).
The processing is necessary for our legitimate interests or those of a third party (e.g., improving our service, security, fraud prevention), and your interests and fundamental rights do not override those interests.
The processing is necessary to protect your vital interests or those of another natural person.
4. How We Share Your Data
We may share your personal data with third parties in the following situations:
With Service Providers:
We may share your data with third-party service providers who perform services on our behalf, such as hosting, data analysis, payment processing, customer service, and IT services. These providers are obligated to protect your data.
With Other Users:
Depending on the nature of the service (e.g., collaboration tools, HR systems), certain personal data and content you provide may be visible to other users within your organization or team as part of the intended functionality of the service.
For Business Transfers:
If we are involved in a merger, acquisition, or asset sale, your personal data may be transferred as part of that transaction. We will provide notice before your personal data is transferred and becomes subject to a different privacy policy.
Legal Requirements:
We may disclose your data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
With Affiliates:
We may share your data with our affiliates, in which case we will require those affiliates to honor this privacy policy.
With Consent:
We may disclose your personal data for any other purpose with your consent.
5. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. When we no longer need your data, we will securely delete or anonymize it.
6. Data Security
We have implemented technical and organizational measures designed to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure.
7. Your Data Protection Rights
Depending on your location and applicable laws, you may have the following rights regarding your personal data:
Right of Access:
You have the right to request a copy of the personal data we hold about you.
Right to Rectification:
You have the right to request that we correct any information you believe is inaccurate or incomplete.
Right to Erasure (Right to be Forgotten):
You have the right to request that we erase your personal data under certain conditions.
Right to Restrict Processing:
You have the right to request that we restrict the processing of your personal data under certain conditions.
Right to Object to Processing:
You have the right to object to our processing of your personal data under certain conditions.
Right to Data Portability:
You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
Right to Withdraw Consent:
Where we process your personal data based on your consent, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Right to Lodge a Complaint:
You have the right to lodge a complaint with a supervisory authority, particularly in the European Union, if you believe our processing of your personal data infringes applicable law.
To exercise any of these rights, please contact us using the contact details provided below.
8. International Data Transfers
Your data, including personal data, may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside Singapore and choose to provide information to us, please note that we transfer the data, including personal data, to Singapore and process it there.
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and that no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.
9. Children's Privacy
Our service is not intended for individuals under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from a child under age 18 without verification of parental consent, we take steps to remove that information from our servers.
10. Changes to This Privacy Policy
We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page or through other communication methods. You are advised to review this privacy policy periodically for any changes.
11. Contact Us
If you have any questions about this privacy policy or our data practices, please contact us at:
WorkStream Innovations1 Fusionopolis Way
#10-05
Singapore
138632
Singapore
Phone: +65 6777 8888
Email: ">info@